Information for volunteers & Employers’ Insurance

Thank You

Thank you for being a volunteer. Your time and energy is very much appreciated now and always. You are part of a group of like-minded community volunteers. Everyone at Pyrus Media (South West) Ltd is a volunteer and we are registered at Companies House in England & Wales as a “Limited By Guarantee” (Not-for-profit) organisation.

Contact details for Editor

Edmund Ryan is the director of Pyrus Media (South West) Ltd and also serves as the Editor, Finance Officer, Health & Safety Officer, & Data Protection Officer for the Wilstock & Stockmoor Newsletter. Edmund can be contacted: by email (hello@pyrusmedia.uk), by phone (07940-103112), or by post (8 Pyrus Walk, North Petherton, TA5 2RS).

Edmund is registered as ‘limited by guarantee’ director with a maximum of £1 in liability. Pyrus Media (South West) Ltd has public and employer’s liability insurance. In lieu of having a physical place of business, the policy information is displayed below.

Employers’ Liability Insurance

Insurance covering all official staff/volunteers of Pyrus Media (South West) Ltd.

Insurer: AXA XL Underwriting Agencies Limited

Policy number: SALSALIA/C331184/BB012/24

Data Collection & Privacy

Please be aware that when you volunteer we will request your name, a contact number and a delivery address for you. This information will be made to other volunteers within our organisations for the purpose of providing our business information, updates and delivering the newsletters to you.

The contact number and address may be shared with other volunteers to keep you informed regarding delivery updates and other general updates.

Please note that your details are stored securely and are not published publicly.

Please note that if you provide a mobile number you will be added to our WhatsApp group for volunteers.

Health & Safety

Always report incidents/accidents to the editor within 24 hours of occurrence so that they can be recorded in the accident book.
Always ensure that someone knows your intended delivery route and your expected start & finish time.
Always ensure you have a charged mobile phone with you in case of an emergency and need to raise the alarm.
Always trust your instincts. If a situation feels wrong, if there is a particular person, property or area that makes you feel uneasy, stop what you are doing, get to safety and raise the alarm.
Never enter the building whilst distributing newsletters.
Always complete your route whilst there is daylight and ideally with another person.
No one under the age of 18 is an official or unofficial volunteer for Pyrus Media (South West) Ltd. If you have anyone assisting you which is not a named/registered volunteer they do not represent Pyrus Media (South West) Ltd in any way and as such no responsibility or liability for their Health & Safety can be accepted.
Always wear high visibility clothing whilst distributing the newsletters. Hi-vis clothing is available free upon request.
Heavy Lifting: Always limit the number of newsletters you carry at any one time to a number you feel comfortable carrying (but never more than 5Kg). Please note that messenger bags and shopping trolleys are available upon request.
If you require any addition item to aide you with distribution, please contact the editor. (All reasonable requests will be considered)
Ensure you have watched and understood the ‘Manual Handling’ advice from HSE